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Carried Forward & Journals

A carried-forward entry is a one-sided entry made using the Carried Forward/Journals utility in the left-hand pane's Database Utilities view.

The most common use of Carried Forward entries is the manual entry of an opening Work in Progress balance for a new project that was previously in another project system.

You use Journal entries (which are double-sided) to transfer WIP amounts between projects, or between clients.

Note: There is no provision for recording VAT on the transaction.

Making a Carried-Forward or Journal Entry

1. Open the Database Utilities view in the left-hand pane.
2. Double click Carry Forward/Journals.
3. Select the transaction type: either Carry Forward or Journal.
4. Enter the appropriate date.
5. Enter the relevant amount and - in the case of a Carried Forward entry - the cost.
6. Specify the relevant project and client. In the case of a carried-forward entry, you enter the project and client to which you are assigning the amount. In the case of a journal entry, you specify the projects that will be debited and credited.
7. In the case of a Journal entry, specify the client and project from which the WIP value will be transferred, and the client and project to which the WIP value will be transferred.
8. Click Submit to save the entry.

Editing an Unbilled Carried-Forward or Journal Entry

1. Open the relevant project by selecting it in the left-hand pane's Projects view.
2. Open the project's WIP tab.
3. Click the Edit button associated with the entry.
4. Make the necessary changes.
5. Click Submit.

The Business Reports category contains the Journals report, which lists the journal entries within a given date range.

Similarly, the Carried Forwards report lists Carried Forwards entries within a particular date range.

See also

Database Utilities

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