You use the Outlay utility to enter expenses/disbursements to a project for expenses that do not relate to a particular employee.
Typical outlay involves expenses such as courier costs, postage, telephone charges, and consultancy fees.
You associate a service provider with an outlay.
To enter a Courier Cost of €40, enter units as 1 and enter Unit Cost as 40.
Base cost will then be €40.
Alternatively, one 'unit' can be entered with a total for several 'trips'. Details of the various 'trips' can be recorded in the Notes field.
Enter the relevant outlay details.
| Item | Description |
|---|---|
| Client | The name of the relevant client. |
| Project | The name of the relevant project. |
| Phase | The relevant phase of the project, if any. |
| Provider | The relevant service provider, if any. |
| Expense | The expense type. |
| Date | The date on which the outlay occurred. |
| Currency | The currency in which the value of the outlay is expressed. |
| Units | The number of cost units associated with the outlay. |
| Unit Cost | The unit cost of the outlay. |
| Cost |
This value is calculated automatically. Cost = Units * Unit Cost |
| Base Cost |
This value is calculated automatically. It is the Cost expressed as a Base Currency value. |
| Handling Fee % |
This field enables you to specify a percentage mark-up that will be charged to the client in addition to the basic outlay cost. This mark-up is called a Handling Fee. When the outlay is entered, a Handling Fee outlay item is added to the project's WIP tab. You can edit or delete this in the project if necessary. Note: Generally it's better to charge a client a mark-up using Unit Cost and Unit Charge (see above). |
| Manual Handling Fee | This field enables you to manually enter a Handling Fee amount to be added to the cost of the outlay. |
| Notes | This pane enables you to record notes relating to the outlay. |
You have made an outlay entry.
