Open topic with navigation

Staff Utilisation

The staff utilisation report shows each employee's chargeable, non-chargeable and unavailable time in the specified date range.

It also includes a breakdown of hours of Standard work, Overtime work , Other work and Time in Lieu per employee.

The Total Hours column sums the number of hours associated with each of these.

1. To open the report setup screen, open the Reports view in the left-hand pane.
2. Click Employee in the left-hand pane.
3. Click Productivity.
4. Click Staff Productivity in the left-hand pane.

5. The report setup window opens in the main desktop. Specify the relevant report options.

   The Show Detail Analysis drop-down list contains these options:

   • If you select None, the report shows the information detailed below in 'Contents of the Report'.
   • If you select Non-Chargeable, the report shows a column breakdown of all non-chargeable time.
   • If you select Unavailable, the report shows the total unavailable hours.
   • If you select Non-Chargeable and Unavailable, the report shows both a column breakdown of all non-chargeable time, and the total unavailable hours.

   The Grouping tab enables you to group the report by position and use repeat groups.

6. Click Submit to generate the report.

Contents of the Report (when Show Detail Analysis is set to 'None')

Column	Description
Employee	The employee name. An asterisk beside an employee name signifies that the employee's core hours were been altered during the span of time that the report covers. The system takes account of this change when it is calculating the various values in the report.
Core hour	Employee's total default core hours in the span of time the report covers.
Total Hrs.	Total number of hours the employee has recorded in the span of time the report covers.
Standard	Total number of hours the employee has recorded as Standard work in the span of time the report covers.
Overtime	Total number of hours the employee has recorded as Overtime work in the span of time the report covers.
Other	Total number of hours the employee has recorded as Other hours (not Standard, Overtime or Time in Lieu) in the span of time the report covers.
Time in Lieu	Total number of hours the employee has recorded as Time in Lieu in the span of time the report covers.
Available Time	Available Time = Core Hour - Time in Lieu - Unavailable
Unavailable	Total number of hours the employee was unavailable for work (such as holidays and sick leave) in the span of time the report covers.
Charge	Total number of hours the employee spent carrying out chargeable activities in the span of time the report covers.
Non Charge	Total number of hours the employee spent carrying out non-chargeable activities in the span of time the report covers.
Util %	The staff utilisation percentage in the relevant span of time: Util % = (Chargeable Time x 100) / Available Time

See also

Employee Reports

Go to top